Staying productive on the road increasingly means hopping onto Zoom or Microsoft Teams from hotel rooms, trains or cafés. But “zoom abroad” doesn’t have to mean choppy audio and frozen faces. With a few smart set-up steps, realistic bandwidth/latency targets, and the right app settings, you can keep video calls sharp and reliable almost anywhere.
This guide gives you a traveller-first playbook: how to choose between Wi‑Fi and LTE/5G, what throughput and latency you actually need, which Zoom/Teams toggles to change, how much data you’ll burn at each resolution, and the quick-fix order when things go wrong. We also cover hotspot QoS pitfalls and battery optimisation exceptions that silently kill call quality. If you’re crossing borders, regional eSIMs like Esim Western Europe or Esim North America can give you lower latency and better prioritisation than crowded hotel networks. Let’s get you set up for crystal‑clear calls, first time.
Know your network targets (and how to check them)
Aim for these minimums for a solid call:
- Bandwidth (per person):
- Audio only: 100–200 kbps up/down
- SD video (360p): 600–800 kbps up/down
- HD video (720p): 1.2–1.5 Mbps up/down
- Full HD (1080p): 3–4 Mbps up/down
- Latency (round‑trip): under 150 ms ideal; 150–250 ms acceptable; beyond 300 ms feels laggy
- Jitter: under 30 ms (lower is better)
- Packet loss: under 2% (spikes above 5% cause dropouts)
How to test quickly: 1. Run a speed test (Speedtest or Fast). Note both upload and download. 2. Check latency/jitter; many tests show these under “Latency” and “Loaded latency.” 3. In Zoom: Settings > Statistics to see live latency/jitter/packet loss during a call. 4. In Teams: During a call, More (…) > Call health for real-time metrics.
Pro tips: - If upload is much lower than download, expect issues sharing video. Prioritise the network with higher upload. - High “loaded latency” (latency under load) is a red flag for congested Wi‑Fi.
Wi‑Fi vs LTE/5G: pick the right pipe
Wi‑Fi can be great, but hotel and conference Wi‑Fi is often congested and shaped. Mobile data via a local eSIM can deliver lower latency and steadier uplink.
Use Wi‑Fi when: - You can get 5 GHz Wi‑Fi (or Wi‑Fi 6), strong signal, and consistent 20+ Mbps up/down with low latency/jitter. - You have Ethernet (best case) via a travel router or directly to your laptop.
Use LTE/5G when: - Hotel Wi‑Fi is captive-portal heavy or slows at peak times. - Your speed test shows better upload/latency on mobile data. - You need mobility (rides, stations, cafés).
eSIM options for better call quality: - For the US, pick Esim United States. - Across Canada, USA and Mexico, use Esim North America. - In Europe, single-country packs like Esim France, Esim Italy, or Esim Spain and regional Esim Western Europe keep latency low across borders. - Browse coverage options by country on Destinations.
Hotspot QoS pitfalls (and fixes): - Some carriers de‑prioritise tethered traffic. If your laptop-on-hotspot stutters, try joining the call directly from the phone on the same network; it can be prioritised differently. - Use a 5 GHz hotspot: on iPhone, leave “Maximise Compatibility” OFF to use 5 GHz; on Android, set hotspot band to 5 GHz. - Prefer USB tethering (lower jitter) over Wi‑Fi tethering when possible.
Zoom and Teams settings that actually matter
Zoom: desktop and mobile
Set-up before the trip: - Desktop > Settings > Video: - Disable “Enable HD” to cap to 360p/SD when bandwidth is uncertain. - Turn off “Touch up my appearance” and set “Adjust for low light” to Manual/Off unless needed (both increase CPU). - Desktop > Settings > Audio: - Keep “Suppress background noise” on Auto (High uses more CPU and can muffle speech). - Do not enable “Original sound for musicians” unless you need full‑band audio. - Desktop > Settings > Statistics: keep this window handy to watch latency/jitter. - In meeting: - Use the arrow next to the camera icon > “Stop Incoming Video” if you need to save bandwidth. - Share a single app window, not your entire screen; only tick “Optimise for video clip” if actually playing video.
On mobile (iOS/Android): - In call, disable your video first when bandwidth dips; then try “Stop Incoming Video.” - Avoid virtual backgrounds on older phones; they raise CPU and can worsen stability. - Use a headset; it allows lower echo cancellation load and clearer audio at lower bitrates.
Microsoft Teams: desktop and mobile
Set-up before you go: - Desktop > Settings > Devices: - Noise suppression: Auto or Low. Avoid High unless you’re in a very noisy place. - Desktop > Settings > General: - Leave GPU hardware acceleration enabled on modern devices; only disable if you see rendering glitches. - In meeting: - More (…) > Turn off incoming video to reduce bandwidth. - Background effects: choose None or Blur (lightest). Avoid heavy video filters. - Share specific window or PowerPoint Live instead of entire desktop for lower bandwidth and better readability.
On mobile: - Settings > Data/Storage (path may vary) > Reduce data usage: enable on cellular. - During a call, switch to audio only if the connection degrades. - Use built‑in noise suppression sparingly; a simple wired headset often outperforms software processing.
Pro tips that apply to both: - Keep the laptop or phone plugged in during long calls; power saving modes throttle CPUs and radios. - Close cloud backup, torrents, automatic updates and other background traffic. - If corporate policy allows, avoid VPN for the call. If you must use a VPN, choose the nearest gateway to your current country.
Data usage: how much your call will consume
Approximate per-hour usage (per participant; actuals vary with motion and content):
- Audio only: 30–60 MB/h
- Screen share only (static slides/documents): 100–200 MB/h
- SD video (360p): 300–500 MB/h
- HD video (720p): 0.8–1.8 GB/h
- Full HD (1080p): 2–3.6 GB/h
- Background blur/effects: +10–20% CPU and minor bandwidth overhead
- High-motion video/screen share (e.g., video playback): can double typical rates
Ways to cap usage without tanking quality: - Turn off HD in Zoom; keep Teams on default (it adapts). - Disable incoming video when you don’t need to see everyone. - Share a window, not your full desktop; pause screen share when idle. - Avoid moving around on camera; static framing compresses better.
If calls still break up: fixes in order
- Mute your video; if still bad, “Turn off incoming video.”
- Switch networks (Wi‑Fi to LTE/5G or vice versa). Re-test upload and latency.
- Move: closer to a window for mobile; closer to the access point for Wi‑Fi.
- Hotspot tune-up: switch hotspot to 5 GHz; try USB tether; try calling directly from the phone.
- Restart the app; on desktop, also disable/re‑enable hardware acceleration (can resolve GPU glitches).
- Kill bandwidth hogs: cloud backup, streaming tabs, OS updates.
- If on VPN, disconnect if permitted; otherwise choose a nearer VPN region.
- As a fallback, go audio-only or dial in by phone and stay on screen share from another device.
Battery optimisation exceptions (don’t let the OS throttle your call)
iPhone/iPad: - Settings > Battery: turn OFF Low Power Mode during calls. - Settings > Wi‑Fi > [i] on your network: ensure Low Data Mode is OFF for the network you’re using. - Personal Hotspot: leave “Maximise Compatibility” OFF for 5 GHz performance. - Keep the device on power; iOS reduces background tasks when battery is low.
Android: - Settings > Apps > Zoom/Teams > Battery: set to Unrestricted (or “Don’t optimise”). - Settings > Network & internet > Data Saver: ON for travel, but go to Unrestricted data access and allow Zoom/Teams to bypass it. - Hotspot: set AP band to 5 GHz; prefer USB tether when possible. - Keep the device charging; many Android OEMs throttle CPU/radios in power saver modes.
Advanced: codecs, QoS and screen-share clarity
- Codecs: Zoom and Teams both use scalable video coding (H.264 SVC) to adapt to changing bandwidth; Teams also enables newer codecs like AV1 on some devices for screen sharing. You generally can’t force a codec, but you can help the app by providing stable upload and keeping motion/filters to a minimum.
- Hardware acceleration: Leave it on for modern GPUs; it reduces CPU load and helps maintain frame rate at lower power.
- QoS/prioritisation: Mobile networks may prioritise handset traffic over tethered laptops. If your hotspot underperforms, join the meeting directly on the phone. Some enterprise Wi‑Fi marks Zoom/Teams packets for QoS; consumer Wi‑Fi usually does not, so avoid competing traffic on the same network during calls.
- Screen share sharpness: Share at native app resolution; avoid scaling a 4K desktop if attendees view on 1080p. For slides, use PowerPoint/Keynote share modes where available; text renders clearer at lower bitrates.
Planning ahead for multi‑country trips
- Use a regional plan to avoid SIM swaps and roaming surprises: Esim Western Europe or Esim North America keep latency predictable across borders.
- For single-country stays, choose local plans like Esim France, Esim Italy or Esim Spain for the best local peering.
- Check carrier options and coverage per country on Destinations.
- Travelling teams can standardise with pooled plans and a simple policy; see For Business. Travel managers and resellers can get resources via the Partner Hub.
Quick pre‑call checklist
- Test your upload speed (>1.5 Mbps for HD, >0.8 Mbps for SD) and latency (<150 ms).
- Pick network: strong 5 GHz Wi‑Fi or LTE/5G with good signal (near a window).
- Plug in power; disable Low Power/Data Saver or whitelist Zoom/Teams.
- Zoom: disable HD; plan to stop incoming video if needed.
- Teams: set Noise suppression to Auto/Low; be ready to turn off incoming video.
- Headset connected; background effects off; windowed screen share ready.
- Close bandwidth-heavy apps and pause updates/backups.
FAQ
Q: What’s the minimum connection for a reliable Zoom/Teams call?
A: For audio-only, 200 kbps up/down is fine. For SD video, target 600–800 kbps up/down. For 720p, aim for 1.2–1.5 Mbps up/down. Keep latency under 150 ms and jitter under 30 ms.
Q: Is hotel Wi‑Fi always worse than mobile data?
A: Not always, but hotel Wi‑Fi is often congested and high-latency. A local eSIM on LTE/5G frequently gives steadier upload and lower jitter. Test both and pick the better performer.
Q: How can I cut data use without ruining quality?
A: Turn off HD in Zoom, disable incoming video when you don’t need it, avoid background effects, and share a single app window. Expect SD video to use ~300–500 MB/hour; audio-only ~30–60 MB/hour.
Q: My laptop on hotspot is jittery, but my phone is fine. Why?
A: Some carriers de‑prioritise tethered traffic (hotspot QoS). Join the meeting directly on your phone, try USB tethering, and ensure your hotspot uses 5 GHz.
Q: Should I change codecs in Zoom/Teams?
A: No manual codec setting is needed. Both apps adapt using scalable video codecs. Focus on stable upload, low latency, and reducing motion/filters.
Q: Do virtual backgrounds affect call quality?
A: Yes. They increase CPU/GPU load and can add artefacts at low bitrates. Prefer “Blur” or no background on older devices or weak networks.
Next step: Check local and regional eSIM options for your itinerary on Destinations and set yourself up for glitch‑free calls abroad.